Overview

The Common Reports article identifies the most commonly requested searches and includes this report type. To learn how to run searches and reports in iCIMS Applicant Tracking (ATS), see Creating a Recruiting Workflow Search. To learn how to save a report for future use, see Saving Search & Output Templates. 

New Candidates Since Last Work Day by Job

Helpful Hint: When creating a search, it is helpful to first come up with a clear idea for your report. Think about which candidates you want to report on (the "Who"), what details you want to know about them (the "What"), and how you want to organize the information (the "How"). The more specific you are with your idea, the easier it will be to break it down into these three sections, which will help you choose the right Keywords and Filters (for "Who"), Columns (for "What"), and/or Group-Bys and Sort-Bys (for "How") for your report. This three-section concept is used below to create a report of New Candidates Since Last Work Day by Job.

Scenario: Rather than clicking into each of your open jobs trying to find new applicants, you would like to view all new candidates that have applied overnight within a single report.

1. Break your report idea down into the three sections to help determine the best way to create your search:

1. Whom are you reporting about: Using filters, you can narrow your search down to only candidates who have applied since the last workday.
2. What do you want to know about them: For this report, no specific columns are required for a successful search. 
3. How would you like this information organized: Using group-bys, you can group candidates by job to quickly review individual jobs one at a time. 

2. To create your search inside iCIMS ATS, from the top menu bar, select Search > Recruiting Workflow. The "Who," "What," and "How" directly correlate with the three sections (A, B, and C, respectively) outlined in the below image.

A. Keywords and Filters: Who are you reporting about?

To report on candidates who applied to open jobs since the last workday, add a filter for Application Date. 

• Keywords: N/A for this report.

• Filters:
  1. Click Add Filter and add Application Date. The selection path is Recruiting & Advanced Options - Advanced > Application Date.
  2. Select Since Last Workday from the list to the right of the added filter. 
     • Tip: If running this report on a Monday, Since Last Workday will return all applications submitted over the weekend, as the previous Friday would be the last workday.

B. Columns: What do you want to know about these candidates?

No specific columns are required for this report. Add any columns for candidate and job information as needed for your report. 

C. Group Results By and Sort Results By: How would you like this information organized?

To easily review candidates one job at a time, group by Job Title and Job ID. 

• Group Results By:
  1. Click Add Group-By and add ID. The selection is Job File > Job > Detail Tab > ID.
  2. Select Add Group-By and add Title. The selection is Job File > Job > Detail Tab > Title. 
     • Tip: To separate each individual job into its own grouping in the search results, group by both Title and ID. Grouping only by Title will lump all jobs with the same title into one group, even if they are separate openings. 
• Sort Results By: N/A