Overview

The Common Reports article identifies the most commonly requested searches and include this iCIMS' Applicant Tracking (formerly Recruit) report type. To learn how to run searches and reports, see Creating a Job Search. To learn how to save a report for future use, see Saving Search & Output Templates .

Closed or Filled Jobs per Month

Helpful Hint: When creating a search, it is helpful to first come up with a clear idea for your report. Think about which jobs you want to report on (the “Which Jobs”), what details you want to know about them (the “What”), and how you want to organize the information (the “How”) - and be as specific as possible. The more specific you are with your idea, the easier it will be to break it down into these three sections, which will help you choose the right Keywords and Filters (for “Which Jobs”), Columns (for “What”), and/or Group-Bys and Sort-Bys (for “How”) for your report. This three-section concept is used below to create a Closed or Filled Jobs per Month search.

Scenario: You want to see how many jobs are closed/filled this month per recruiter so you can review the overall productivity and efficiency of your recruiting team in reference to your hiring goals.

1. Break your report idea down into the three sections to help determine the best way to create your search:

2. To create your search inside the iCIMS system, from the top menu bar, select Search > Job. "Which Jobs", the "What", and the "How" directly correlate with the three sections (A, B, and C, respectively) outlined in the below image. 
 

A. Keywords and Filters: Which jobs are you reporting about?

To search for and report on jobs closed this month, add a 'Date Last in' folder filter. 

• Keywords: N/A for this report.
• Filters:

1. Click Add Filter and add Date Last in Closed (Filled) (or your equivalent Closed folder). The selection path is Reporting & Advanced Options - Foldering > Date Last in Closed (Filled). 
2. To the right of the added filter, select the dropdown that says "Blank" and choose This Month. 

• Tips:
  • To report on more than one "Closed" type folder, locate the 'Date Last in' filter for the additional folder(s) and add it to the report. In the dropdown, select the same date range for each filter. Lastly, above the filters, change All to Any where it says Match all of the following.
  • To view jobs closed during a different time frame, you can select one of the other preset options from the dropdown or choose Custom and input your own desired date range. 

B. Columns: What do you want to know about these jobs?

To capture the specific date a job was closed as well as the recruiter attached to the position, add "Date Last Placed in Closed (Filled)" and "Recruiter: Full Name" as columns. 

• Columns:

1. Click Add Column and add Date Last Placed in Closed (Filled) (or equivalent folder). The selection path is Reporting & Advanced Options - Foldering > Date Last in Closed (Filled).
2. Click Add Column and add Recruiter: Full Name: First Last (or Full Name: Last, First). The selection is Detail Tab > Recruiter > Contact Tab > Full Name: First Last. 

C. Group Results By and Sort Results By: How would you like this information organized?

To view the month's closed jobs broken down by recruiter, add a Group-By for Recruiter: Full Name: First Last. 

• Group Results By:

1. Click Add Group-By and add Recruiter: Full Name: First Last (or Full Name: Last, First). The selection is Detail Tab > Recruiter > Contact Tab > Full Name: First Last. 

• Tip: To view jobs broken down by Hiring Manager instead of Recruiter, replace the Recruiter selection with Detail Tab > Hiring Manager > Contact Tab > Full Name: First Last.