Overview

The Job Library enables users to create templates for jobs and save them for future use within iCIMS' Applicant Tracking. The Job Library is a powerful tool to use when working with frequently filled job requisitions; the job templates stored there can save a great deal of time for users creating jobs, as well as ensure consistency across multiple postings for the same position. Users can load pre-existing job templates into a Job profile directly from the Library, altering fields or adding additional information as needed. These job templates typically consist of a title and job description, as well as other information that may remain constant across multiple postings, such as the position category, EEO category, etc.

Most iCIMS' Applicant Tracking users can have access to the Job Library.

• Note: Job templates differ from active jobs in that active jobs can be posted to recruit new candidates, whereas job templates are stored in the Job Library for later reference.

This article describes steps to create a new job template within the Job Library. For steps on using a job template to create a new job posting, please refer to Creating a New Job or Requisition from a Template.

Creating a New Job Template within the Job Library

1. Select Library from the menu bar, and select Job from the dropdown menu.
2. Select the New Template button from this screen.
3. Enter the appropriate information in the fields on the Create New Job screen, and click the Next button to continue.

• Tips: 
  • The more information you populate when you create the job template, the less information you will need to enter when you use that template to create new jobs.
  • The Job Folder on this page must be set to Job Template in order for the template to be saved. Should a user wish to create a new job template based on an existing template, the user must manually reset the Job Folder to Job Template. (See Creating a New Job Template from an Existing Job below.)

4. Enter the appropriate information in the fields on the Create New Job screen for the Job Description, including Overview, Responsibilities, and Qualifications. Click the Finish button to save the template.

Creating a New Job Template from an Existing Job

1. Access the Job profile that you wish to create a template from (through a full or quick search).
2. Click the Copy (paper) icon in the profile card, above the title of the job.
3. The Create New Job screen will display, pre-populated with the job's details. Update the Job Folder to Job Template, adjust any other details as necessary, and click Next.
4. Enter the appropriate information in the fields on the Create New Job screen for the Job Description, including Overview, Responsibilities, and Qualifications. Click the Finish button to save the template.

Editing an Existing Job Template

1. Select Library from the menu bar, and select Job from the dropdown menu.
2. Click the title of any listed job template to access it.
3. Select the Detail or Description tab on the job template, and click the Edit button to modify it as necessary.
4. Click Save to finalize your changes.

• Tips:
  • If you would like to copy a job template from the Job Library screen, select the checkbox to the left of the appropriate template, and then click the Copy button. Make sure to set the Job Folder to Job Template and make any desired updates.
  • If you must delete a job template, select the checkbox to the left of the appropriate template and click the Edit Folder button. Then, change the Job Folder to Purge. Finally, click Save to preserve your changes.
  • Please note that job templates differ from Job profiles in a number of significant ways. For example, options that may be available on a Job profile (e.g., posting, attachments, expenses) may not be available on the job template because they are not applicable. However, these options may be added to (or configured for) Job profiles once a job has been created.

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User Admin Curriculum

The iCIMS Knowledge Base includes additional resources to prepare user admins to work with the iCIMS system. These resources have been compiled in the following article: User Admin Curriculum.